Purpose
To inform agencies of OSC’s automatic processing of the April 2014 Security Salary Increases and Additional Pay Increases and provide instructions for payments not processed automatically.
Affected Employees
Employees in the following bargaining units who meet the eligibility criteria:
|
BU01 and BU21 |
|
BU31 |
|
BU61 and BU91 |
Background
The following Chapter Laws provide for a salary increase of two percent (2.00%) and increases to specific Additional Pay earnings for fiscal year 2014-2015.
Chapter 261 of the Laws of 2012 implemented the 2009-2016 Agreement between the State of New York and the NYS Correctional Officers and Police Benevolent Association, Inc. (NYSCOPBA) for interest arbitration eligible members of the Security Services Unit (BU01) and includes the April 1, 2014 Salary Schedule.
Chapter 67 of the Laws of 2012 implemented the 2009-2016 Agreement between the State of New York and the NYSCOPBA for interest arbitration ineligible members of the Security Services Unit (BU21) and includes the April 1, 2014 Salary Schedule.
Chapter 257 of the Laws of 2012 implemented the 2009-2016 Agreement between the State of New York and the NYS Law Enforcement Officers’ Union, District Council 82 (Council 82) for interest arbitration eligible members (BU61) and interest arbitration ineligible members (BU91) of the Security Supervisors Unit and includes the April 1, 2014 Salary Schedule for BU61 and the April 1, 2014 Salary Schedule for BU91.
The following Chapter Law provides for a salary increase of two percent (2.00%) for fiscal year 2014-2015.
Chapter 15 of the Laws of 2012 implemented the 2005-2015 Agreement between the State of New York and the Police Benevolent Association of New York State, Inc. (PBANYS) for members of the Agency Police Service Unit (BU31) and includes the April 1, 2014 Salary Schedule.
Effective Date(s)
The April 2014 Security Increases will be paid using the following effective dates and check dates:
| Pay Cycle/Pay Period Type | Payment Effective Date | Check Date |
| Administration Lag | 03/27/14 | 04/23/14 |
| Institution Extra Lag | 03/27/14 | 05/01/14 |
| Institution Lag | 04/03/14 | 05/01/14 |
| Administration Extra Lag | 04/03/14 | 05/07/14 |
Eligibility Criteria
April 2014 Salary Increase
The following employees are eligible to receive the April 2014 Security Salary Increase:
- Employees with a Pay Basis Code of HRY (Grade 600 or 800)
- Employees with a Pay Basis Code of ANN who are in a traineeship (Grade 800)
- Employees with a Pay Basis Code of ANN who are in an NS position (Grade 600)
- Employees with a Pay Basis Code of ANN who are in an NS position (Grade 600) which is equated to a grade (Grade 001-025)
- Employees with a Pay Basis Code of ANN who are in a graded position (Grade 001-025)
April 2014 Additional Pay Increase
Employees with an active Additional Pay record for any of the following earnings codes on or after the payment effective date and while in an eligible bargaining unit are eligible to receive the April 2014 Security Additional Pay Increase for the specified earnings code provided the employee has a Payroll Status of Active or Leave With Pay on the payment effective date or the Effective Date of the Additional Pay record, whichever is greater.
| Earnings Code | Eligible Bargaining Unit(s) |
| CCP – Security Supervisor Command Py | Bargaining Units 61 & 91 |
| IFE – Inconvenience Full Evenings | Bargaining Unit 01 |
| IFN – Inconvenience Full Nights | Bargaining Unit 01 |
| LMH – Location Mid-Hudson | Bargaining Units 21 & 91 |
| LOC – Location Pay | Bargaining Units 21 & 91 |
Control-D Report Available Prior to Processing
The following Control-D report will be available for agency use on 03/28/14 (Administration) and 04/04/14 (Institution). This will give agencies time to correct employees’ records, if necessary, prior to the automatic processing of the April 2014 Security Salary Increase. The report will be sorted by Department ID, then by employee name in alphabetical order.
NHRP709 – Mass Salary Increase Exception Report
This report is a preliminary listing of employees who appear ineligible to receive the April 2014 Salary Increase based on information available as of the date the report is produced. Included on the report is one or more of the following messages which identifies the reason(s) the employee’s record will not be updated.
- NYS Position Has Both Equated Grade and NTE
- Position and Job do not match
- Increment Code Missing
- Increment Code Invalid
- Increment Code Requires Manual Calculation
- Sal Below Hiring Rate
If an employee appears on this report but is due a salary increase, the agency must take the following action:
- Submit the appropriate transaction(s) on the Job Action Requests page to correct the information on the Job Data row(s). If the row(s) is corrected prior to Administration or Institution Pay Period 1, the automatic salary increase will be processed.
- Submit a Position Change Request to the Position Management Unit if the position information is incorrect on the Position Data page in PayServ but is correct in NYSTEP. The position will be updated to reflect the change and the automatic salary increase will be processed provided the agency’s position request contains the same information as the position information in NYSTEP.
Transactions Submitted in Administration or Institution Pay Period 1
The following procedures must be used by the agency when submitting transactions in Administration or Institution Pay Period 1:
For pay changes, position changes and transfers requested on the Job Action Requests or Transfer Requests page with an effective date on or before 03/27/14 (Administration) or 04/03/14 (Institution):
- The agency must not include the April 2014 Security Salary Increase or Performance Advance, if applicable, in the salary reported in the Pay Rate field. The appropriate Salary Schedule (see chart below) must be used to calculate the salary.
- The agency must report the proper increment code for April 2014 in the Incr. Code field.
For pay changes, position changes and transfers requested on the Job Action Requests or Transfer Requests page with an effective date after 03/27/14 (Administration) or 04/03/14 (Institution):
- The agency must not include the April 2014 Security Salary Increase in the salary reported in the Pay Rate field but must include the April 2014 Security Performance Advance from the appropriate Salary Schedule (see chart below), if applicable.
- The agency must report the projected increment code based on the employee’s next performance advance cycle in the Incr. Code field.
Institution Agencies Only
New Hire transactions submitted in Institution Pay Period 1 must use the Hiring Rate of the employee’s grade on the effective date from the appropriate Salary Schedule (see chart below). Since the 04/01/14 Salary Schedule is loaded in PayServ as part of processing for the Administration cycle, the agency will receive the automatic validation salary warning message, “Requested salary rate must be at hiring rate when Action of PAY and Reason of NEW is used”. Please ignore this warning message.
| Appropriate Salary Schedule | |
| BU01 | 04/01/10 |
| BU21 | 04/01/11 |
| BU31 | 04/01/11 |
| BU61 | 04/01/10 |
| BU91 | 04/01/11 |
Agency Actions – Beginning in Administration or Institution Pay Period 1
Additional Pay Earnings Code IPC
The payment amount for Inconvenience Part (Earnings Code IPC) is calculated based on the number of days in a pay period an employee works the evening and/or night shift and is not calculated automatically. Since the value of Inconvenience Full Evenings (Earnings Code IFE) and Inconvenience Full Nights (Earnings Code IFN) are being increased as part of the April 2014 Security Additional Pay Increase, employees receiving Inconvenience Part on or after the payment effective date are entitled to an increased amount. Therefore, the agency is responsible for submitting transactions on the Additional Pay page to update the payment amount as follows:
| Evening Shift | Night Shift | ||
| 1 Day | $196.60 | 1 Day | $98.30 |
| 2 Days | $393.20 | 2 Days | $196.60 |
| 3 Days | $589.80 | 3 Days | $294.90 |
| 4 Days | $786.40 | 4 Days | $393.20 |
| 5 Days | $983.00 | 5 Days | $491.50 |
| 6 Days | $1,179.60 | 6 Days | $589.80 |
| 7 Days | $1,376.20 | 7 Days | $688.10 |
| 8 Days | $1,572.80 | 8 Days | $786.40 |
| 9 Days | $1,769.40 | 9 Days | $884.70 |
| Combination of Evening Shift & Night Shift | |
| 1 Day Evenings & 9 Days Nights | $1,081.30 |
| 2 Days Evenings & 8 Days Nights | $1,179.60 |
| 3 Days Evenings & 7 Days Nights | $1,277.90 |
| 4 Days Evenings & 6 Days Nights | $1,376.20 |
| 5 Days Evenings & 5 Days Nights | $1,474.50 |
| 6 Days Evenings & 4 Days Nights | $1,572.80 |
| 7 Days Evenings & 3 Days Nights | $1,671.10 |
| 8 Days Evenings & 2 Days Nights | $1,769.40 |
| 9 Days Evenings & 1 Day Nights | $1,867.70 |
Additional Pay Earnings Codes AMP, COM and PRO
The payment amount for Administrative Maintenance Pay (Earnings Code AMP), Command Payment (Earnings Code COM) and Premium Overtime (Earnings Code PRO) is calculated using certain monies that are being increased as part of the April 2014 Security Salary Increase and in some cases, the April 2014 Security Additional Pay Increase and is not calculated automatically. As a result of these increases, employees receiving Administrative Maintenance Pay, Command Payment or Premium Overtime on or after the payment effective date are entitled to an increased amount. Therefore, the agency is responsible for submitting transactions on the Additional Pay page to update the payment amount.
OSC Actions – Salary Increase
OSC will process the April 2014 Security Salary Increase for the following employees:
- If the employee meets the eligibility criteria and has a Payroll Status of Active or Leave With Pay on the payment effective date, OSC will automatically insert a row on the employee’s Job Data page effective 03/27/14 (Administration) or 04/03/14 (Institution) using the Action/Reason code of Pay Rate Change/SAC (Mass Salary Increase).
- If the employee meets the eligibility criteria but has a Payroll Status of Terminated, Retired or Leave of Absence on the payment effective date and returns to Active status in an eligible position in Administration or Institution Pay Period 1 but after the payment effective date, OSC will automatically insert a row on the employee’s Job Data page using the Action/Reason code of Pay Rate Change/CSL (Correct Salary) if the Pay Basis Code is ANN or the Action/Reason code of Pay Rate Change/CRT (Change Rate) if the Pay Basis Code is HRY. The row will be inserted using the effective date of the Rehire or Return from Leave action.
- If the employee is newly hired or transfers into an eligible position in Administration or Institution Pay Period 1 but after the payment effective date, OSC will automatically insert a row on the employee’s Job Data page using the Action/Reason code of Pay Rate Change/CSL (Correct Salary) if the Pay Basis Code is ANN or the Action/Reason code of Pay Rate Change/CRT (Change Rate) if the Pay Basis Code is HRY. The row will be inserted using the effective date of the Hire, Position Change or Transfer action.
- OSC will automatically insert a row on the employee’s Job Data page using the Action/Reason code of Pay Rate Change/CSL (Correct Salary) if the Pay Basis Code is ANN or the Action/Reason code of Pay Rate/CRT (Change Rate) if the Pay Basis Code is HRY for all subsequent rows provided the employee remains in an eligible position.
Calculating the New Compensation Rate
OSC will apply the April 2014 Security Salary Increase, as appropriate, on each inserted row.
Exceptions
The following employees will not be processed automatically:
- Employees in a composite position (identified by Increment Code 2222).
- Employees in a position which was previously downward reallocated (identified by Increment Code 6900).
OSC Actions – Additional Pay Increase
OSC will automatically insert a row for eligible employees on the Additional Pay page effective 03/27/14 (Administration) or 04/03/14 (Institution), if a row does not already exist, and update the Annual Addl Earnings amount for the following earnings codes with the 2014 Amount. If a row already exists or there is a row(s) with an effective date greater than 03/27/14 (Administration) or 04/03/14 (Institution), the Annual Addl Earnings amount for the following earnings codes will be updated on the existing row with the 2014 Amount provided the employee remains eligible.
| Earnings Code | 2014 Amount |
| CCP – Security Supervisor Command Py | $1,739 |
| IFE – Inconvenience Full Evenings | $1,966 |
| IFN – Inconvenience Full Nights | $983 |
| LMH – Location Mid-Hudson | $901 |
| LOC – Location Pay | $1,688 |
The payment amount for Intermitt Inconv Pay Evening (Earnings Code EEI) and Overtime with IIE (Earnings Code OIE) is based on the annual earnings amount for Inconvenience Full Evenings (Earnings Code IFE). The payment amount for Intermitt Inconven Pay Nights (Earnings Code IIN) and Overtime with IIN (Earnings Code OIN) is based on the annual earnings amount for Inconvenience Full Nights (Earnings Code IFN). Since these annual earnings amounts are being increased as part of the April 2014 Security Additional Pay Increase, the unit/override rate used to calculate the payment amount will be increased for the following Time Entry Earnings Codes:
| Earnings Code | Unit/Override Rate |
| IIE – Intermitt Inconv Pay Evening | $7.54 |
| IIN – Intermitt Inconven Pay Nights | $3.77 |
| OIE – Overtime with IIE | $1.47 |
| OIN – Overtime with IIN | $0.74 |
Control-D Reports Available After Processing
The following Control-D reports will be available for agency review after the automatic increases have been processed. All reports will be sorted by Department ID, then by employee name in alphabetical order.
NHRP704 – Mass Salary Increase Report
This report identifies all employees who received the automatic April 2014 Salary Increase. The report identifies all employees’ salaries that were increased in an eligible bargaining unit.
NHRP709 – Mass Salary Increase Exception Report
This report identifies employees who did not receive an automatic April 2014 Salary Increase. Included on the report is one or more of the following message which identifies the reason(s) the employee’s record was not updated.
- NYS Position Has Both Equated Grade and NTE
- Position and Job do not match
- Increment Code Missing
- Increment Code Invalid
- Increment Code Requires Manual Calculation
- Sal Below Hiring Rate
NHRP703 - Mass Additional Pay Report
This report identifies all employees who received the automatic April 2014 Security Additional Pay Increase for any of the following earnings codes:
- CCP – Security Supervisor Command Py
- IFE – Inconvenience Full Evenings
- IFN – Inconvenience Full Nights
- LMH – Location Mid-Hudson
- LOC – Location Pay
Agency Actions – Beginning in Administration or Institution Pay Period 2
Composite Positions and Previously Downward Reallocated Positions
Beginning in Administration and Institution Pay Period 2, agencies must review employees in composite positions (identified by Increment Code 2222) or in positions which were previously downward reallocated (identified by Increment Code 6900) and submit a Pay Change on the Job Action Requests page using the appropriate Reason code (see below) to pay the salary increase. Information regarding the composite position or the downward reallocation must be included on the General Comments page.
- Reason code SAC (Mass Salary Increase) – for transactions effective on 03/27/14 (Administration) or 04/03/14 (Institution).
- Reason code CSL (Correct Salary) – for transactions effective after 03/27/14 (Administration) or 04/03/14 (Institution).
Questions
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.
Questions regarding position information may be directed to the Position Management mailbox.